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Pre-Auth & Admit Notification One-Stop-Shop


OneHealthPort has worked in collaboration with provider organizations and health plans to develop a set of best practices to simplify the Prospective Review and Admission Notification processes (BPR-Browser Capabilities for Pre-Auth and Admission Notification).

  • Prospective Review: a medical necessity review that is performed prior to service delivery. Prospective Review can be referred to by a variety on names including, but not limited to, Pre-Authorization or Benefits Advisory
     
  • Admission Notification: a notification of the health plan/payer, by the hospital, when one of their members is admitted.

As you see in the table below, health plans handle prospective review and admission notification differently. Some health plans manage these functions in-house for all of their services. Other health plans contract with one or more different organization(s) to manage these functions for a subset of their services, e.g. Advanced Imaging. If the table below shows only a 'Medical' Services entry for a health plan, then use those links for all of that health plan's services, including Advanced Imaging, Behavioral Health, etc. If the table shows multiple service entries for a health plan, then use the links that are associated with the services that are of interest to you. Remember, if there are not separate links for a type of service, then use the 'Medical' Services links!

Note: At this time, this web site does not provide prospective review links to services that are covered under a member's pharmacy benefit.

To access Prospective Review (Pre-Auth and Benefit Advisory) and Admission Notification information for a health plan, click on their link below. If their link is not active, the health plan has not yet made their information available through OneHealthPort.

The following health plans/payers are providing links to their prospective reviews and admit notification information as called for in Senate Bill 5346 (SB5346). However, some health plans/payers, e.g. self-funded employer plans are not required to meet the SB 5346 standards, so you may not find links to every health plan.

Remember, if there are not separate links for a type of service, then use the 'Medical' Services links!

The phone number listed in the services column should only be used if you have problems navigating the web site. It should not be used for questions about pre-auths or admission notification.

 

BPRs related to Sb 5346

Services
Links
Notes/Instructions
Aetna: Medical:

1-888-632-3862 for traditional (non-HMO) plans,
select "precertification" option

1-800-624-0756 for HMO plans,
select "precertification" option

Prospective Review
  • Select Aetna Health Plan from NaviNet Plan Central.
  • Choose "Precertifications" from the transaction menu
While visiting our website, be sure to review the "Resources" section on Aetna Plan Central for quick and easy access to:
  • Clinical Policy Bulletins
  • Precertification Code Search Tool
  • Precertification List
Admission Notification Aetna requires pre-authorization for all admission requests. Please submit the admission notification following the process within the Prospective Review section above.
Advanced Imaging:

MedSolutions:
1-888-693-3211

Prospective Review For providers or patients located in Oregon, call the telephone number on Aetna member's ID card.
Med Solutions ID & Password Required
Mental/Behavioral Health Prospective Review Review the Aetna Behavioral Health precertification list to determine if a procedure requires precertification. If a precertification is required for outpatient services, call the toll-free Behavioral Health telephone number. 1-800-424-4047
Admission Notification Aetna requires pre-authorization for all admission requests. Please submit the admission notification following the process within the Prospective Review section above.
Asuris Northwest Health: Medical:

1-800-462-5680

Prospective Review Complete the on-line form and fax to the appropriate number for the product selected. OHP browser capability is in development.
Admission Notification All hospital admissions require notification. At this time notifications are submitted via a phone call. The number may vary based on the product. Please select the product and scroll down to the Inpatient Admission notification table. The phone numbers and information specific to that product will display.
Advanced Imaging

AIM: 1-877-291-0509, opt. #3

Prospective Review Asuris's Radiology Quality Initiative is designed to promote the use of advanced diagnostic imaging services based on widely accepted clinical judgment. We have partnered with American Imaging Management (AIM®) to administer the program. Follow the link to complete prospective review.
AIM ID & Password Required
Admission Notification Not Applicable
CIGNA: Medical:

Customer Service Phone#:1-800-261-6232

Prospective Review On-line Precertification for all services will be processed within the Urgent Pre-Service Requests timeframes. If you need a quicker response, please call. Clinical Criteria is referred to as Coverage Positions.

Health care professionals can access CIGNA Online Precertification using one of the following methods:

 - Via OHP

  • From OHP Home page, click CIGNA under Health Plan Sites. OHP User ID and password required
  • Select View and Submit Precertification Requests from the eServices page. This directs health care professionals to NaviNet. Select Precertifications from the transaction menu to access CIGNA Precertification transactions. Review CIGNA's Precertification Guidelines and Services Requiring Precertification by going to the Resources page>Clinical Reimbursement Policies and Payment Policies>Precertification Guidelines
 - Using the CIGNA For Healthcare Professionals website www.cignaforhcp.com :  CIGNA ID & Password Required
  • Select View and Submit Precertification Requests from the eServices page. This directs health care professionals to NaviNet. Select Precertifications from the transaction menu to access CIGNA Precertification transactions. Review CIGNA's Precertification Guidelines and Services Requiring Precertification by going to the Resources page>Clinical Reimbursement Policies and Payment Policies>Precertification Guidelines

  - Directly through NaviNet (www.NaviNet.net): NaviNet ID & Password Required

  • Log into NaviNet. Select CIGNA HealthCare from your list of Health Plans. Select Precertifications from the transaction menu to access CIGNA Precertification transactions.

For more information on how to load Precertification through NaviNet go to www.cignaforhcp.com    Education and Help >Online Precertification

Process for requesting changes to a submitted request:

Health Care Professionals needing to update an existing precertification request (level of care change, continued stay review), should discuss the situation with the CIGNA Inpatient Case Manager (if located at the facility) or call the CIGNA Health Facilitation Center at 1.800.88CIGNA (1.800.882.4462).

Updates made to a precertification request will be viewable via the Precertification Inquiry function on NaviNet after the update is finalized.

Admission Notification CIGNA requires precertification for all inpatient admissions and certain outpatient services. Submit admission notifications following the process within the Prospective Review section above.
Advanced Imaging
Prospective Review Precertification requests for Advanced Imaging cannot be processed through the NaviNet application. Please contact CIGNA at 1.800.88CIGNA (1.800.882.4462) for these requests.
Mental/Behavioral Health Customer Service

Phone#:1-800-866-6534

Prospective Review Precertification requests for mental/behavioral health or substance abuse cannot be processed through the NaviNet application. Please contact Mental/Behavioral Health Customer Service at 1-800- 866-6534.
Community Health Plan: Medical:

Customer Service Phone: 1-800-440-1561

Prospective Review Log into the Care Management Provider Portal. CHPW User ID and Password Required.
  • Submit new pre-certification requests or search for existing pre-certifications (to which you are assigned as a provider).
  • For more information on how to load and search for pre-certification requests in the Care Management Provider Portal, go to http://www.chpw.org/for-providers/provider-training/.
Via OneHealthPort: CHPW User ID and Password Required.
  • Select Community Health Plan in the Health Plan Sites column on the home page.
  • Click the Health Information Portal (HIP) link. Sign into the HIP portal.
  • In the left navigation menu, select Provider Services > Authorizations > Request. This directs health care professionals to the login page of the Care Management Provider Portal.
  • Submit new pre-certification requests or search for existing pre-certifications (to which you are assigned as a provider).
  • For more information on how to load and search for pre-certification requests in the Care Management Provider Portal, go to http://www.chpw.org/for-providers/provider-training/
Admission Notification Submit admission notifications following the process within the Prospective Review section above.
First Choice Health: Medical: Prospective Review First Choice Health Medical Management manages multiple self-funded groups. Connect to the link provided to determine if the patient participates in one of our groups. A member using the FCH network does not mean that we provide their medical management.

All types of impatient admissions and precertifications can be handled through this common pre-authorization online process.

1. Select the link provided or www.fchn.com and select Providers.
2. Select the pre-authorization and online forms link.
3. Select the appropriate member group from the Group Search drop down list. If the member's plan is not listed here, we do not provide medical management for that group. Please re-check the patient's ID card.
4. Once your group is selected, you may view that groups precertification list to determine if precertification is required.
5. Click on the Pre-authorization Request form and -complete form as directed.
6. Submit the required documentation by:

    a. Fax to 1-888-272-3289
    b. Secure email to preauthorization@fchn.com
    c. The online form can be submitted:
      i. Electronically via the web
      ii. Printed and sent via fax or email with the required documentation.

For any questions or concerns, please call 1-800-808-0450, Mon day - Friday 8am - 5pm, Pacific Standard time.
Admission Notification Submit admission notifications following the process within the Prospective Review section above.
Group Health: Medical:

Provider Assistance: 1-888-767-4670

Prospective Review Providers must be logged in to access the Referral Request or Admission Notification functions.
Admission Notification See Prospective Review notes
Kaiser Foundation Health Plan of the NW: Medical: Prospective Review Kaiser Foundation Health Plan of the Northwest (KFHPNW) offers health plans with a closed panel of participating providers. In general, members must receive all non-emergency services from this closed panel unless KFHPNW issues a written referral for services provided by non-participating providers and facilities. Members should refer to their Evidence of Coverage for more details.

Referred services are limited to those identified in the written authorization form. To request prior authorization for services not included on the authorization form, non-participating providers and facilities must contact the Referral Center at 503-813-4560, 8 a.m.-5 p.m., Mon-Fri.

Our Added Choice (point of service) plan is not a closed panel plan. Services requiring prior authorization are explained in the member's Evidence of Coverage. To request prior authorization, contact Permanente Advantage at 1-800-822-3399.

For general information, please contact Membership Services: 503-813-2000 or 1-800-813-2000, 8 a.m.-6 p.m., Mon-Fri.

For Medicare members, call 1-877-221-8221, 8 a.m.-8 p.m., seven days a week.

Admission Notification Applies to non-participating providers and facilities: Prior authorization is required for services after the emergency medical condition has been stabilized. Notification must occur within 24 hours or as soon as reasonably possible. To notify KFHPNW of a hospital admission and to request authorization for post-stabilization services, call 503-571-4540 or toll-free 1-877-813-5993.

If member has Added Choice (point of service) plan and is admitted to an out-of-network hospital, call 503-735-2596 or toll-free 1-877-813-5993.

KPS Health Plans: Medical: Prospective Review Information Pending
Admission Notification Information Pending
LifeWise AC Student Insurance: Medical:

Physician and Provider Relations Phone: 1-877-342-5258

Prospective Review Take this link to the Prospective Review Tool to find out which services and procedures are recommended for review.

Complete the form and fax it to the appropriate number. For a list of recommended supporting documentation (e.g., medical records), please see the Clinical Review Code List in the Care Management section of our web site.

Admission Notification Admission notification should be faxed to 800-843-1114 or called in to 877-342-5258 option 3.
Admission notification applies to:
  • Inpatient admissions - non-emergency, elective or scheduled admissions (including mental health and chemical dependency);
  • Skilled nursing facility and acute rehabilitation admissions;
  • Acute care hospitals
  • Inpatient hospice
See details on the admission notification page regarding policy and available forms.
Advanced Imaging

AIM: 1-866-666-0776

Prospective Review AIM UserID & Password Required.

LifeWise AC Student Insurance has partnered with American Imaging Management for the following services:

  • Computerized Tomography (CT)
  • MRI/MRA
  • Nuclear Cardiology
Prospective reviews for advanced imaging services do not apply to: emergency room visits, inpatient hospitalization, outpatient surgeries (hospital or free standing surgery centers) and 23-hour observation. See the Advanced Imaging link for more details regarding prospective review processing instructions.
LifeWise of Washington: Medical:

Physician and Provider Relations Phone: 1-877-342-5258

Prospective Review Take this link to the Prospective Review Tool to find out which services and procedures are recommended for review.

Complete the form and fax it to the appropriate number. For a list of recommended supporting documentation (e.g., medical records), please see the Clinical Review Code List in the Care Management section of our web site.

Admission Notification Admission notification should be faxed to 800-843-1114 or called in to 877-342-5258 option 3. Admission notification applies to:
  • Inpatient admissions - non-emergency, elective or scheduled admissions (including mental health and chemical dependency);
  • Skilled nursing facility and acute rehabilitation admissions;
  • Acute care hospitals
  • Inpatient hospice
See details on the admission notification page regarding policy and available forms.
Advanced Imaging

AIM: 1-866-666-0776

Prospective Review AIM User ID & password required.

LifeWise has partnered with American Imaging Management for the following services:

  • Computerized Tomography (CT)
  • MRI/MRA
  • Nuclear Cardiology
Prospective reviews for advanced imaging services do not apply to: emergency room visits, inpatient hospitalization, outpatient surgeries (hospital or free standing surgery centers) and 23-hour observation.

See the Advanced Imaging link for more details regarding prospective review processing instructions.

Molina Health Plans:

Authorizations:
1-800-869-7175

Prospective Review Molina User ID & password required
Admission Notification Hospitals are required to notify Molina Healthcare within 24 hours or the first working day of any inpatient admissions, including deliveries, in order for hospital services to be covered. Admission Notification can be sent via fax to: 800-413-3806
Premera Blue Cross: Medical:

Physician and Provider Relations Phone: 1-877-342-5258

Prospective Review Take this link to the Prospective Review Tool to find out which services and procedures are recommended for review.

Complete the form and fax it to the appropriate number. For a list of recommended supporting documentation (e.g., medical records), please see the Clinical Review Code List in the Care Management section of our web site.

Admission Notification Admission notification should be faxed to 800-843-1114 or called in to 877-342-5258 option 3.
Admission notification applies to:
  • Inpatient admissions - non-emergency, elective or scheduled admissions (including mental health and chemical dependency);
  • Skilled nursing facility and acute rehabilitation admissions;
  • Acute care hospitals
  • Inpatient hospice
See details on the admission notification page regarding policy and available forms.
Advanced Imaging

AIM: 1-866-666-0776

Prospective Review AIM UserID & Password Required.

Premera has partnered with American Imaging Management for the following services:

  • Computerized Tomography (CT)
  • MRI/MRA
  • Nuclear Cardiology
Prospective reviews for advanced imaging services do not apply to: emergency room visits, inpatient hospitalization, outpatient surgeries (hospital or free standing surgery centers) and 23-hour observation. See the Advanced Imaging link for more details regarding prospective review processing instructions.
Regence BlueShield: Medical:

1-800-322-1737

Prospective Review Complete the on-line form and fax to the appropriate number for the product selected. OHP browser capability is in development.
Admission Notification All hospital admissions require notification. At this time notifications are submitted via a phone call. The number may vary based on the product. Please select the product and scroll down to the Inpatient Admission notification table. The phone numbers and information specific to that product will display.
Advanced Imaging

AIM: 1-877-291-0509, opt. #3

Prospective Review Regence's Radiology Quality Initiative is designed to promote the use of advanced diagnostic imaging services based on widely accepted clinical judgment. We have partnered with American Imaging Management (AIM®) to administer the program. Follow the link to complete prospective review.
AIM ID & Password Required
Admission Notification Not Applicable
United Healthcare: Medical


Prospective Review No requirements for Prospective Review at this time
Admission Notification Notifications can be submitted in one of the following ways:

1. Using this link. User ID & Password Required

     

  • Select Notifications>Notification Submission and follow the prompts.  

  • Need Help entering a Notification? Click on the Help Link>Step by Step Help>Notifications>Notification Submission for step by step instructions to guide you through.  

  • Check Notification Status regardless of how submitted>Click on Notifications>Notification Status and follow the prompts  

  • Not yet registered with UnitedHealthcare Online? Go to www.unitedhealthcareonline.com click on the new user link follow the prompts

2. Phone submission through assigned (800) number specific to facility

3. Fax submission, for commercial members at (866) 756-9733; for SecureHorizons members at (800) 676-4798; for Evercare members at (800) 538-1339

Admission Notification Policy can be found on UnitedHealthcareOnline.com>Clinician Resources>Care Management>Admission Notification.

  Admission Notification must be received within 24 hours after actual weekday admission (or by 5:00 p.m. local time on the next business day if 24 hour notification would require notification on a weekend or federal holiday). For weekend and federal holiday admissions, notification must be received by 5:00 p.m. local time on the next business day.

Advanced Imaging

Prospective Review Washington and Oregon:

 Commercial Radiology Notification Program is not active in the states of Washington and Oregon. As such, notification for Outpatient Advanced Imaging Procedures is not required for Washington and Oregon providers.

 UHC Medicare Radiology Prior Authorization Program is not active in the states of Washington and Oregon. As such, prior authorization for Outpatient Advanced Imaging Procedures is not required for Washington and Oregon providers.

Mental/Behavioral Health:
Prospective Review Use this link to obtain an online certification number User ID & Password Required
  • Log in>Select Cert Inquiry and follow prompts
  • Need Help? Select>Guided Tour>cert inquiry, cert request, or my submitted certs and follow the prompts
  • Check Status of Certification>Select>cert inquiry

 Many of our benefit plans only provide coverage for behavioral health services through a designated behavioral health network. Therefore, it is important for you to call the number on the Customer's / member's health care ID card when referring for any mental health or substance abuse/substance use services.

To refer a patient to a participating United Behavioral Health clinician for assessment and/or treatment, call United Behavioral Health at the toll-free number on the back of the Customer's health care ID card.

Admission Notification See process listed above under Prospective Review
United HealthCare West Medical

Registration/Login/Password Issues 1-800-693-8322

Prospective Review This site can only be used if you are a contracted provider. If you are interested in contracting with us select Join our Network

 For prior authorization requests, referral/authorization information and inpatient admission notification. User ID & Password Required

  • Select iExchange under the "Services and Tools" section.
  • Tracking number assigned upon submission of a notification can be used to track the case status.
  • Alerts from UHC West are sent when a notification is reviewed and updated by the Medical Management Department.
  • Ability to provide clinical notes to UHC West in the comments section
  • Use the Library/Resource Center to access Provider Policy and Procedure Manuals and Medical Management guidelines
  • If not already granted access to iEXCHANGETM, please request it by sending an e-mail to iexchange@uhc.com

To Request Prior Authorization contact (800) 762-8456

If there are no network specialties or ancillary providers identified within the service area for a necessary service, the physician must submit a completed United HealthcareWest Referral/Treatment Authorization Form to UHC West customer service/delegated Medical Group for approval.

Admission Notification See process listed above under Prospective Review
Mental/Behavioral Health:

For questions about using the site, to request a user ID and password or for technical issues call the ubhonline Support Center at 1 866-209-9320 (toll-free) from 7 A.M. to 9 P.M. Central time or chat with a tech support representative online.

Prospective Review Use this link to obtain an online certification number User ID & Password Required

  • Log in>Select Cert Inquiry and follow prompts

  • Need Help? Select>Guided Tour>cert inquiry, cert request, or my submitted certs and follow prompts

  • Check Status of Certification>Select>cert inquiry

    To refer a patient to a participating United Behavioral Health clinician for assessment and/or treatment, call United Behavioral Health at the toll-free number on the back of the Customer's health care ID card.

  • Admission Notification See process listed above under Prospective Review
    WA ST DSHS (Medicaid): Medical: Prospective Review Coming in early October, 2011 - information about requesting Prospective Surgical Reviews.
    Admission Notification Admission Notification is never required as long as a Prior Authorization has been obtained.
    Advanced Imaging
    Prospective Review For Prospective and Retrospective Reviews, contact Laurie Long, Project Coordinator at 1-800-949-7536, ext. 2403
    WA ST Dept of Labor and Industries (DLI): Medical:

    Laurie Long, Project Coordinator at 1-800-949-7536, ext. 2403

    Prospective Review no notes
    Admission Notification no notes
    Advanced Imaging

    Laurie Long, Project Coordinator at 1-800-949-7536, ext. 2403

    Prospective Review no notes
    Outpatient Mental/Behavioral Health Prospective Review

    Providers need to contact the claim manager. If providers do not know the phone number of the claim manager they can call 360-902-6767 and their call will be forwarded to the appropriate claim manager. Providers can also call the Interactive Voice Response Message System (1-800-831-5227) to obtain the name and phone number of the claim manager on a particular claim.

     

     




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